New recruits

New staff guide

You are newly joining Kaduna State University. Follow these steps in order: registration → sign in → Update Record → Career Profile → print your Data Page.

Where to start

Wait for pre-registration

Registry / HR must pre-register you first. You cannot create an SP Number yourself. When you have your SP Number, you are ready to open an account.

Begin registration

On the home page choose Start registration (not Sign in yet). Search with your SP Number and any part of your name, set a password, and finish the registration form.

Sign in

Use your SP Number and the password you created. Keep this password private — you will need it every time you return.

Complete Update Record

Open Update Record and enter accurate biodata, passport photo (white background, max 100 KB), primary bank account, and highest qualification with certificate upload. Wrong details delay verification.

Submit Career Profile

Career Profile is separate from biodata and is required for new recruits. Answer every section carefully, including your virtual signature, then submit for review.

Print your Data Page

Print or save as PDF and take it to Registry / HR for verification. Confirm the printed details match what you submitted.

Tip: Use a desktop or laptop for forms, passport upload, and printing — not a phone. Save once when the form is complete; do not click Save repeatedly. Staff HR System is the official staff records portal for Kaduna State University.

Not your path? Open the Legacy staff guide